Excel Workshop Part 1

Convert CrossTab Table to Database List Table – Excel VBA Macro Code

If you work with databases and regular data tables you probably had a situation when someone gave you a regular Excel 2 dimensional spreadsheet that is not that useful if you need to use the data within a database and run some queries or just make PivotTables in Excel. The Macro code below will transform your CrossTab table to a regular database list table.

This script will create a new sheet and prompt you to enter a starting point for your converted data. Then it will render the data in 3 columns as a regular database data table.

Sub CrossTabToDatabase()
 Dim DataTable As Range, OutputRange As Range
 Dim RowOutput As Long
 Dim r As Long, c As Long
Dim WS As Worksheet

On Error Resume Next
 Set DataTable = ActiveCell.CurrentRegion
 If DataTable.Count = 1 Or DataTable.Rows.Count < 3 Then
 MsgBox "Select a cell within the summary table", vbCritical
 Exit Sub
 End If

 Set WS = Sheets.Add
 Set OutputRange = Application.InputBox(prompt:="Select a cell starting where you'd like to output the new datatable.", Type:=8)
' Convert the range
 RowOutput = 2
 Application.ScreenUpdating = False
 OutputRange.Range("A1:C3") = Array("Column1", "Column2", "Column3")
 For r = 2 To DataTable.Rows.Count
 For c = 2 To DataTable.Columns.Count
 OutputRange.Cells(RowOutput, 1) = DataTable.Cells(r, 1)
 OutputRange.Cells(RowOutput, 2) = DataTable.Cells(1, c)
 OutputRange.Cells(RowOutput, 3) = DataTable.Cells(r, c)
 OutputRange.Cells(RowOutput, 3).NumberFormat = DataTable.Cells(r, c).NumberFormat
 RowOutput = RowOutput + 1
 Next c
 Next r
End Sub